Quick Answer: Why Can I Not Rename Categories In Outlook?

How do I close all categories in Outlook?

For collapsing or expanding all groups, please click View > Expand/Collapse > Collapse All Groups or Expand All Groups.

And then all the groups in the mail listing will be collapsed or expanded..

How do I stop Outlook from automatically assigning categories to incoming email?

To avoid categorizing the entire thread, open the message then set the category, or turn off Show as Conversations (on the View ribbon) before setting the category.

Why are categories not showing in Outlook?

This is a bug in all recent versions of Outlook and it’s easily fixed. This happens when you move the Categories column to the left of the From field, or more accurately, immediately to the right of a field that uses an icon. If the field on the left is a text field, the colors will show.

How do I change the color categories in Outlook?

Create a color categoryIn any message folder, in the Tags group on the Ribbon, select Categorize > All Categories. … In the Color Categories dialog box, select New.Type a name for the category and select a color and optionally, a shortcut key.

How do I rename a category in Outlook 2010?

To customize categories:Locate and select the Categorize command on the Ribbon, then select All Categories… from the drop-down menu. … The Color Categories dialog box will appear.Select the desired category, then click the Rename button. … Type the new name for the category.More items…

How do I sort by categories in Outlook 365?

Filter items by categoryAt the bottom of the navigation pane, click Mail .In the folder list, click the folder containing the messages that you want to filter.On the Home tab, click the arrow next to Filter Email, click a filter, or hover over a choice with a right arrow, and choose a filter under the submenu.

What do the colors mean in Outlook contacts?

A green tick means that recipients are available to contact. A yellow clock signals that they are away, and their computer has been idle, while a red dot means that they are busy. A purple arrow means they are out of office and a purple dot means that they have set up an automatic reply feature in Outlook.

How many categories can you have in Outlook?

with 6 categoriesAs a default Outlook automatically provides you with 6 categories already set up. Since they are based on colours their names are rather uninspiring – “red category”, “blue category”, and the like. Fortunately you can easily rename existing categories and create additional ones.

How do I automatically color code meetings in Outlook?

To set up conditional formatting rules for your calendar, use the following steps.From your Calendar folder, select View > View Settings.Select Conditional Formatting.In the Conditional Formatting dialog box, select Add to create a new rule.Give your rule a name and use the Color drop-down to pick a color.More items…

How do I rename a category in Outlook?

Rename a color categorySelect an Outlook item (either an email, calendar event, contact, or task.In the Tags group on the Ribbon, click Categorize, and then click All Categories. … Click a category, and then click Rename.Type the new name for the color category, and then press Enter.

How do I reset categories in Outlook?

You can remove custom categories and restore the out-of-box defaults by launching Outlook with the following switch: outlook.exe /cleancategories. If you’re using Outlook 2003 or earlier, choose Categories from the Edit menu, select Master Category List, and then click Reset.

How do I get more category colors in Outlook?

Adding more color categoriesGo to Home > Categorize (in the Tags group) on the Ribbon.From the drop-down list, choose All Categories.In the window that appears, click New.Enter a Name and choose a Color.Click OK.

How do I turn on categories in Outlook?

Right-click an appointment in your Outlook Calendar or right-click a task in your Outlook To-Do List. Select Categorize. If you’d rather use the menu, go to Home and, in the Tags group, select Categorize. Choose a color category to apply it to the email.